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Rules & Regulations

The Irrigation Association® and IA Expo Advisory Committee have established the following policies to ensure equality for all exhibitors and to protect attendees and exhibitor personnel.

In addition to these rules and regulations, exhibitors must comply with:

Violations of any of these rules, regulations or policies may result in the cancellation of the booth space contract and removal of the exhibit from the Irrigation Show without refund or liability to IA.

  • Each exhibitor must provide IA with a certificate of liability insurance in an amount not less than $1 million insuring against all claims, suits and demands for personal injury or property damage occurring in or on the exhibitor’s booth or island space or caused by any act or omission of the exhibitor, its agents, servants or employees.
  • Demonstrations, advertising, promotional products, signage and any material displayed or distributed by an exhibitor CANNOT contain comparative advertising, comparative pricing and/or disparagement of competitors.
  • Exhibitors may advertise product discounts on future delivery orders in the exhibit area.
  • All demonstrations, advertising and promotional activities of an exhibitor must be confined to the limits of the assigned exhibit space. No outside demonstrations, meetings, product exhibits, displays or group product discussions may be conducted anywhere without the express, written consent of IA.
  • All exhibitor personnel are expected to maintain professional conduct on the show floor. Any exhibitor who does not act in a professional manner may be asked to leave the show floor. IA show management reserves the right to interpret this policy at its discretion.
  • IA reserves the right to stop any product demonstration on the show floor which is determined to be a hazard or not consistent with IA policies or disruptive to the show.
  • Exhibitors must take every reasonable precaution to minimize the noise of operating exhibits. In the event any other exhibitor objects to or protests about the noise level, IA shall reserve the right to require the exhibitor to cease operation of the exhibit or take measures to reduce the noise level.
  • IA reserves the right to require exhibitors (at exhibitor’s expense) to change, alter, modify or remove all or part of its exhibit due to any objectionable odors emanating from the display booth.
  • Exhibitors are required to furnish their entire exhibit space with carpeting or floor covering.
  • It is the exhibitor’s responsibility to ensure proper exhibit booth construction: drapes, signs, banners, acoustical materials, cotton, paper, hay, straw, moss or split bamboo. All flowers and trees must be live plants.
  • No flammable fluids or substances may be used or shown in booths. Plastic cloth shall be flame retardant or fabricated of inherently fireproof materials. Note: a flame test may be performed when deemed appropriate.
  • All packing materials, such as excelsior, cardboard cartons, etc., must be removed from the booth prior to the opening of the show. No materials may be stored in the area behind the booth.

The following activities are strictly prohibited:

  • Distributing magazines, newspapers or other literature outside exhibitor’s assigned exhibit space or at official Irrigation Show hotels.
  • Video production and/or graphic reproduction of other exhibitors’ booths and products displayed therein. Videotaping equipment of any kind is not allowed in exhibit areas except by persons authorized by IA.
  • Using objectionable amplifying or special lighting equipment.
  • Serving alcoholic beverages from exhibitors’ booths.
  • Using live animals in exhibits without prior approval of IA.

Questions? Contact us.